Naked Hats Mobile Hat Bar: Terms and Conditions

Welcome to the Naked Hats Mobile Hat Bar website! By accessing and using this website, you agree to comply with and be bound by the following Terms and Conditions. Please read these terms carefully before using our website or booking our services.

1. Services:

Naked Hats Mobile Hat Bar provides a mobile hat bar experience for events and parties. Our services include providing a selection of hats, patches, accessories, and staff to assist guests in creating custom hats. The specifics of each event, including duration, number of guests, and customisation options, will be outlined in a separate agreement or invoice.

2. Booking and Payment:

• A non-refundable deposit of 50% is required to secure your booking. This deposit will be applied towards your final balance.
• The remaining balance is due 1 week prior to the event.
• Payments can be made via debit/credit card, check, online payment platforms including Square, Zelle and Venmo.
• Any additional charges for extras, such as additional hats/bags beyond the invoiced amount, custom patches or extended event hours, will be invoiced within 7 days of the event and are due on receipt.

Who the agreement is with: For corporate and organisation events, the Client is the company or organisation booking the event, and the person who signs confirms they are authorized to do so on its behalf; the company or organisation is responsible for all payments. For private events, the Client is the individual who books and signs, and they are personally responsible for all payments.

3. Cancellation and Rescheduling:

When you book, we hold your date exclusively for you, which often means turning down other events, and we may order supplies and custom items for your event in advance. For that reason, once this agreement is signed and the deposit is paid, the Client is responsible for the full contract amount.

• Deposit: The 50% deposit is non-refundable.
• Balance: The remaining balance is due 7 days before the originally booked event date and is payable whether or not the event goes ahead. If the Client cancels, no part of the contract amount is refundable.
• Rescheduling with more than 30 days’ notice: If you need to cancel or postpone more than 30 days before your event, you may move your booking to a new date within 12 months of the original event date, subject to our availability. Rescheduling does not change the payment schedule: the full balance is still due 7 days before the original event date. All payments made are carried over to the new date. Any changes to guest count, location, or services may change the price. If no new date is booked within 12 months, the booking is treated as cancelled and no refund is due.
• 30 days’ notice or less: Cancellations or postponements made 30 days or fewer before the event cannot be rescheduled, and the full contract amount remains due.
• Custom items: Custom patches, pins, and branded items ordered for your event are non-refundable.
• Cancellation by Naked Hats: We reserve the right to cancel an event due to unforeseen circumstances, such as severe weather or equipment malfunction. In such cases, we will offer you a new date or, if you prefer, a full refund of all payments made.

4. Venue Requirements:

• The client is responsible for providing a suitable venue for the hat bar setup. This includes adequate space, access to power, and any necessary permits or permissions.
• Our hat bar setup requires a minimum of 2 long tables (6–8 ft) plus 1 small table for under 30 guests, or at least 3 tables, 6–8 ft each, for 30+ guests (one for the heat presses and at least two for the patch display and hats/bags), provided by the venue. We will work with you to determine the best setup based on your venue details.

5. Guest Conduct:

• We expect all guests to behave respectfully and responsibly at the hat bar.
• We reserve the right to refuse service to anyone who is intoxicated, disruptive, or abusive.

6. Liability:

• Naked Hats Mobile Hat Bar is not liable for any injuries or damages that may occur during the event, except for those caused by our gross negligence.
• The client is responsible for the conduct of their guests and any damages caused to the venue or our equipment by their guests.

7. Intellectual Property:

• All logos, trademarks, and other intellectual property displayed on this website are the property of Naked Hats Mobile Hat Bar.
  You may not use any of our intellectual property without our prior written consent.

8. Modifications to Terms and Conditions:

• When ordering custom patches or designs, the client is responsible for ensuring they have the right to use any logos, trademarks, or copyrighted material included in their design.
• We are not responsible for any copyright infringement that may occur as a result of custom designs provided by the client.

9. Modifications to Terms and Conditions:

• We reserve the right to modify these Terms and Conditions at any time without notice. It is your responsibility to review these terms periodically for any updates.  

10. Governing Law:

• These Terms and Conditions are governed by the laws of England and Wales, and any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.   
  
   

11. Contact Us:

If you have any questions about these Terms and Conditions, please contact us at:

Naked Hats UK, [UK business address]

Tel: [UK phone number]

Email: hello@nakedhats.co.uk